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Large-scale commissioning efforts are often complex, fragmented, and reactive. With multiple trades, overlapping scopes, and thousands of MEPFP systems to inspect and document, the process is too often managed through siloed spreadsheets and isolated workflows. Each step: procurement, installation, startup, testing, and turnover is treated as a stand-alone task rather than a connected system. This mindset consistently leads to coordination gaps, delays, inaccurate tracking, cost and schedule impacts.
To address this, Clayco’s project management, VDC, commissioning teams applied a systems-thinking, asset-first approach by building a unified commissioning workflow inside Autodesk Construction Cloud (ACC). Rather than adding another standalone tool, we leveraged ACC, the platform already used for models, drawings, RFIs, and submittals, and made assets the hub of the commissioning process. The result was a transparent, data-driven, and collaborative workflow from day-one.
Assets were imported from Revit models into ACC, structured by system and location. In the field, QR codes were placed on every asset, allowing teams to scan with mobile device to update status, complete checklists, access submittals, or attach photos. Every asset became a single source of truth, housing inspection form, test results, model links, photos, and open issues accessible to all stakeholders.
Subcontractors’ buy-in was secured through early planning sessions and collaborative pull-planning workshops, ensuring every trade had input into sequencing and constraints. Field adoption followed hands-on training and the use of simple, intuitive digital checklists. What began as a technology rollout became a process embraced by the field because it made their work easier and more transparent.
We divided the lifecycle of asset into 7 statuses. This provided measurable progress markers and objective conversations. Weekly automated color-coded floor plans and one-lines gave teams clear visibility, while dashboards tracked KPIs and compared planned versus actual progress, acting as a feedback loop.
The impact was significant. On a highly complex $700M advanced manufacturing facility, the team successfully tracked and commissioned over 1,200 pieces of equipment across 45 categories through a single consolidated real-time environment that gave project leadership, subcontractors, and the owner instant visibility into progress, bottlenecks, and handover readiness. What had once been a scattered, reactive process became a streamlined one-page workflow that simplified coordination, reduced errors, and ensured no equipment was overlooked.
Looking ahead, we’ll explore how this commissioning approach could evolve. Scaling from project-level workflows to enterprise-wide systems, predictive analytics using AI, VR for immersive visualization, and seamless alignment with owner maintenance and operational systems.